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INSPECT PUBLIC RECORDS

By law, under the Inspection of Public Records Act, every person has the right to inspect public records of the City of Aztec. The Act also makes compliance with requests to inspect public records, an integral part of the routine duties of the officers and employees of the City of Aztec.

Requests to inspect public records should be submitted to the records custodian, (City Clerk) located at Aztec City Hall, 201 W. Chaco, Aztec, NM 87410, office: (505) 334-7603, fax: (505) 334-7609, e-mail: . Note: For police records contact the Police Department; for court records contact Municipal Court.

A person desiring to inspect public records may submit a request to the records custodian orally or in writing. However, the procedures and penalties prescribed by the Act apply only to written requests. A written request must contain the name, address and telephone number of the person making the request. The request must describe the records sought in sufficient detail to enable the records custodian to identify and locate the requested records.

The records custodian must permit inspection immediately or as soon as practicable, but no later than fifteen (15) calendar days after the records custodian receives the inspection request. If inspection is not permitted within three (3) business days, the person making the request will receive a written response explaining when the records will be available for inspection or when the public body will respond to the request. If any of the records sought are not available for public inspection, the person making the request is entitled to a written response from the records custodian explaining the reasons inspection has been denied. The written denial shall be delivered or mailed within fifteen (15) calendar days after the records custodian received the request for inspection.

If a person requesting inspection would like a copy of a public record, a reasonable fee may be charged. The fee for documents eleven inches by seventeen inches or smaller is $.50 per page. If copy charges exceed $5.00, the custodian will discuss charges with the requestor prior to copying the documents. The records custodian may request that applicable fees for copying public records be paid in advance, before the copies are made. A receipt indicating that the fees have been paid for making copies of public records will be provided upon request to the person requesting the copies.

The "Inspection of Public Records Act" NMSA 1978, Article 14, Chapter 2, Sections 14-2-1 to 14-2-12 can be viewed in the following ways:

Option 1

Download PDF: Inspection of Public Records Act (PDF 5.6 MB)

Option 2

New Mexico Statutes Chapter 14 - Records, Rules, Legal Notices, Oaths Article 2 - Inspection of Public Records
⇩ Online Code

Option 3

Visit the Office of the Attorney General Web Site:
➠ www.nmag.gov/Publications/Default.aspx

Option 4

Order a Hard Copy:
Office of the Attorney General
State of New Mexico
Bataan Memorial Building
P.O. Drawer 1508
Santa Fe, NM 87504-1508
(505) 827-6070

REQUEST TO INSPECT RECORDS PROCESS

⇩ Procedures for Requesting to Inspect Public Records (PDF 16 KB)

1. Download the Request to Inspect Form.

⇩ Request to Inspect Form (PDF 56 KB)

2. Print the form.
3. Bring the form to the City Clerk Office or email:

Aztec City Hall
201 W. Chaco St.
Aztec, NM 87410
(505) 334-7603 (Office)
(505) 334-7609 )Fax)
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